—And One Mistake You Dare NOT Make!
A friendly help from Apple Lane Orchards in Julian, California.
VRBO Property 470448
- Venue Price. Can I afford this venue? Don’t torture yourself and keep a $12,000 venue on your list when you can really only afford $4,000. It’s just going to stress you out and waste everyone’s time. However, remember that there are many hidden costs in a wedding especially with regard to added amenities and features required for the comfort of your guests. Check out our prices here: http://applelaneweddings.com/wedding-vacation-and-event-package-pricing/
- Wedding Date. Is the venue available on the date (or month, or time of year) that I want? Some venues have online calendars, others you can email for rough availability. And always double check their availability at the site visit. Check out our Calendar here: http://applelaneweddings.com/official-calendar-page/
- Indoor or Outdoor. Will it be an indoor or outdoor wedding? If outdoor, what are the accommodations for intense heat, rain, snow. Is there a plan “B” in the event of unusual weather? Are there accommodations for those in wheelchairs? The Apple Lane Orchard Wedding Pergola provides rain protection overhead for an outside setting.
- Venue Capacity. Does this venue’s capacity fit my estimated guest list? Sometimes venues have facilities that are adaptable to make it more attractive to brides and grooms. One way to discreetly figure this out is to ask at the site visit: “What number of guests is most successful in this space?” Just because you can fit 150 people into a room or pergola, doesn’t mean it can comfortably accommodate 150. The Apple Lane Orchard can accommodate easily weddings with from 50 to 150 guests.
- Venue Features. Does this venue’s facilities/layout/available space fit my needs? For example, if you’re doing ceremony, cocktails, and reception all in one venue, does it have three separate spaces for all of those events? If not, is it capable of a “flip?” The typical “flip” is changing the ceremony space into the reception space during cocktail hour, when guests are in another area. Flips are a great way to make an otherwise smaller venue work for you. However, make sure the venue will allow and support that, and ask how it is done: Where are the reception tables and decor stored? Will it require renting pipe and drape (a faux fabric wall to hide these items from guests)? Does it require a space that is weather dependent (such as an outdoor space)? This is where you can recognize potential hidden costs and hidden issues. It’s also important to talk through the flow of the ceremony if you’re having one there. Is there a private dressing room for the bride and her bridesmaids as well as the groom and his groomsmen? Where is the couple kept prior to processional? Are there multiple places if they don’t want to see each other beforehand? Where do people process from? Is there a typical ceremony layout, arbor, or altar?
- Venue Location. Is the Venue in a location convenient to most of the guests? Is the Venue in a Community that can support accommodations for the invited guests? Will you need to provide transportation for guests from a local hotel to the venue? Does the venue location allow for adequate and proximate parking? If everyone is driving, is there ample parking (paid or unpaid)? Again, transportation can be a fairly big line item on your budget if you’re bussing or shuttling people to and from the wedding site. The Apple Lane Orchard Wedding Venue is located on a working apple cider wholesale manufacturing orchard in the beautiful historic mountain gold mining town of Julian, California.
- Venue Restrictions. Does this venue have any time, music, or catering restrictions? Is the music, loud conversation, and dancing required to be shut down by evening? Sometimes, a venue makes you use one exclusive caterer (who is usually often expensive—and therefore means this venue pushes your budget too far). Other times you were dreaming of having your favorite Mexican restaurant cater your wedding, but this venue won’t allow non-traditional caterers—or they will, but at an additional cost. In courtesy of our neighbors we ask that any amplified music be reduced by 10:00 pm.
- Venue Ambiance. Does this venue fit the ambiance of the wedding of your dreams? Is there clutter visible that will depreciate wedding photos. If you’re looking for a historic, marble-laden hall, a casual barbecue wedding isn’t the best fit. I do recommend you stay open to possibilities until you have had a site visit. We’ve had lots of clients think they want one thing, only to visit our venue and then switch gears altogether. This is also where you should consider decor. Is the scenic venue naturally beautiful and impressive, so it doesn’t require additional lighting or pizzazz? Or is it a blank slate that will need uplighting to warm it up, and additional decor? Take a close look at those marketing photos the venue shows you online—often they have a TON of uplighting and draping to decorate the space. Make sure you’ve either made room in your budget for that, or that you are satisfied with the space as-is. The scenic countryside just doesn’t get more beautiful than Apple Lane Orchards.
- Wedding Coordinator. You must have a proficient Wedding Coordinator! Know and understand what a Wedding Coordinator does. A Wedding Coordinator is NOT the same as a wedding planner, although your coordinator may have great ideas for wedding planning as well. A proficient Wedding Coordinator provides a knowledgeable link between the venue, the restrictions, the accommodations, the community where the venue is located, and available local vendors and contractors. A proficient wedding coordinator can remove so much stress and worries from the wedding party that you may find you generally pick a package you’d like, coordinate opn a regular and systematic basis, decide among the available vendors about your preferred cake flavors, menu, and flowers, and then show up in some hot outfits and dance in celebration of the new couple united in matrimony.” Please see our Wedding Coordinators here: http://applelaneweddings.com/apple-lane-orchards-preferred-vendors-list/
- You DARE Not Make This Mistake! The one mistake that no Bride and Groom should make in looking for the right wedding venue, go back and re-read number 9. If you are going to select a venue for your wedding, You MUST have a Wedding Coordinator who is proficient at completing the logistics required for each unique wedding at a specific Wedding Venue. Each Wedding Venue is unique and has one or more preferred Wedding Coordinators that know the unique requirements of the venue, the restrictions, the accommodations, the community where the venue is located, and the available local vendors and contractors. A botched wedding or significant failing is a terrible way to start a lifetime of hopes and dreams. I promise, the Wedding saved might be your own. Please feel free to call or e-mail at the following numbers: http://applelaneweddings.com/contact-us/